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Video Recording and Subtitle Creation Guide

Easy to Use Video Recording Softwares

  • Loom – https://www.loom.com
    • Pro: easy to use, and has basic post-recording video editing tools
    • Con: Cost for advanced editing features
  • Vimeo Screen Record https://vimeo.com/features/screen-recorder
    • Pro: easy to use, and has basic post-recording video editing tools
    • Con: Cost for advanced editing features
  • Zoom
    • Pro: well-known software
    • Con: No post-editing features, will need to use additional video editing software to edit.

Video Recording

  1. Make sure room is quiet, lighting is good, audio is clear.
  2. It is suggested to write a script to stay on point.
  3. Try to maintain eye contact with your camera by positioning your script close to the camera. Consider reading from a teleprompter https://cueprompter.com/
  4. Use standardize for your course for example:  OHWA Course background image
  5. Position yourself so there is room to the left or right for images and call out text to be added later.
  6. The right or left side of the video will be used in by the video developers to add images (max 10) and on screen text (max 10 with 10 word limit each). You will provided these images and call text separately.
  7. Suggested (not required) to keep videos length under 10 minutes and or dividing up longer videos. See How Long Should Videos Be for E-Learning?  Aside from user experience, loading size, captioning, and production cost increase with longer video.
  8. Video format should be MP4, 720 x 1280 HD H.264, Medium Bitrate

Editing Video

  • IMPORTANT: Do not add intro name plates in the video or any text. The video should only be an individual talking. Captions will interfere with the nameplates and other text if editing is needed will require a few re-rendering of the videos.
  • IMPORTANT: Video timecodes dictate subtitles. It is important to edit the video to the exact length you want before creating subtitles.
  • Use editing software to trim excess intro time and any other changing to the video before moving on to the next step of captions.  Free editing softwares if needed are  iMovie (mac only), Video Editor (windows 10),


Uploading to Vimeo

Vimeo-uploaded videos have a auto-generated CC feature that you can edit.

View how to upload to Vimeo for use on OHWA website and create captions


Creating Subtitles 

  1. Go to https://www.happyscribe.com/
  2. Login using:
    • user: ohwacomms@onehealthworkforceacademies.org
    • pw: ohwa11E#
  3. Select Upload Video
    • Prompt “What do you need?” pops up, select Subtitles
    • You can ignore video quality checklist and click “Proceed”
    • Prompts:
      • Import video from your desktop, dropbox, etc
      • Language > English
      • Machine generated
  4. Video status will begin working
  5. Once done, click “Open”
  6. Subtitle window will appear
  7. Read through subtitles and edit any mistakes.
  8. You don’t need to format the look of the text because you are only downloading the VTT
  9. Download  > select on VTT on dropdown where it say SRT only without video
    • Download only VTT without video.

Translations & Transcripts

  1. Translate VTT file to other languages automatically using this free online tool https://www.syedgakbar.com/projects/dst
  2. Follow the upload VTT and translation prompts and create the following translation files:
    • French
    • Indonesian/Bahasa
    • Malay
    • Thai
    • Vietnamese
    • Khmer
    • Lao
    • Tagalog
    • Burmese

    3. Transcripts: VVT will be used as transcripts if no other files are provided.

(Legacy)Delivery Files for Video with Subtitle Production – only needed if not using Vimeo

    • MP4
    • VTT
    • Translation VTT files
    • Images to show on screen
    • Document with callout on-screen text
    • Separate annotated VTT for course developers to where you want images and on-screen call-out text to appear. (you can open VTT in text editors)
    • Transcripts:  VVT will be used as transcripts if no other files are provided.


Adding Captions to Video using H5P